Manufacturing
Factory paperwork, read and checked automatically
Documind reads orders, invoices, certificates and photos. It checks each number. It asks a person when unsure, then writes into your ERP.
Email text
Customer order email
“Please send 400 pieces of item BR-118 by 14 November.”
Photo
Photo of a delivery note at the dock
“12 pallets printed. Handwritten next to it: '11 received'.”
Spreadsheet
Supplier order lines in Excel
“6 lines: item code, quantity, price, date.”
Three everyday problems
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The same order gets typed twice.
A customer order comes as an email with an Excel sheet. Someone copies each line into the ERP. One wrong digit ships the wrong part. 1
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A changed price hides in a short email.
A supplier changes a price or a date in a reply. The invoice then arrives with the new number. Nobody sees it until the bill is due or the line stops.
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Certificates and supplier data live in inboxes.
A customer or an auditor asks for a mill certificate. Your team searches folders for hours. EU customers now ask for supplier emissions data too. 2
- 1. In a review of 14 studies, people made errors in 3.9% of the spreadsheet cells they worked on (Panko, 2016). Panko, What We Know About Spreadsheet Errors, arXiv 2016
- 2. Importers of CBAM goods send their first yearly CBAM declaration, for 2026 imports, by 30 September 2027. Spanish Ministry for the Ecological Transition (MITECO), CBAM declaration page
Pick a use case
Choose a task. See what comes in, what Documind checks, and what goes out.
A supplier invoice arrives. Documind matches it with your order and the delivery note.
1 · Content in
- AttachmentSupplier e-invoice“It arrives as data. Documind matches it and does not read it again.”
- PhotoPhoto of the signed delivery note“Received: 1,180 kg. Note written by hand.”
- Scan or faxPaper invoice from a small supplier“VAT ID DE811234567. Three lines and VAT.”
2 · What Documind checks
Order 4500-2231 says 1,200 kg at EUR 4.20 per kg. The invoice says the same.
The invoice says 1,200 kg. The delivery note says 1,180 kg arrived.
3 · Action out
- Clean invoices written into SAP or your ERP
- Difference sent to purchasing, with the two values
Arrives · Read · Check · Ask if unsure · Write
Sample data
A customer emails an order with an Excel sheet. Documind creates the sales order.
1 · Content in
- Email textOrder email“Please send item BR-118 by 14 November. Lines attached.”
- SpreadsheetOrder lines in Excel“6 lines with the customer's own item codes.”
2 · What Documind checks
Their code K-77 is your BR-118 in your item list.
They want it in 5 days. Your shortest lead time is 10 days.
3 · Action out
- Sales order created in your ERP
- Reply drafted: asks about the date
Arrives · Read · Check · Ask if unsure · Write
Sample data
Steel arrives with a test table. Documind checks each number against your limits.
1 · Content in
- Email textSupplier email“Certificates for order 4500-2231 are attached.”
- AttachmentMill test certificate PDF“Heat H-55182. Chemistry and strength table.”
- Scan or faxPacking list“Heats H-55182 and H-55183.”
2 · What Documind checks
Both papers show heat H-55182.
Yield is 352 MPa. Your sample limit is at least 355 MPa.
3 · Action out
- Results saved in your quality system, with the certificate
- Lot held for your inspector, with the spot on the page
Arrives · Read · Check · Ask if unsure · Write
Sample data
Suppliers send emissions data in their own Excel sheets. Documind puts it in one clean table.
1 · Content in
- SpreadsheetSupplier emissions sheet in Excel“Plant ID, product code, tonnes, emissions per tonne.”
- Email textEmail from the supplier“Our data for January to June is attached.”
2 · What Documind checks
All 42 lines say which one.
Rows 14 to 20 look like kilograms, not tonnes.
3 · Action out
- One clean table for your CBAM team
- List of gaps drafted for the supplier
Arrives · Read · Check · Ask if unsure · Write
Sample data
One shipment needs five papers that must agree. Documind compares them before the truck leaves.
1 · Content in
- AttachmentCommercial invoice and packing list“24 pallets, 18,640 kg gross.”
- Scan or faxCertificate of origin“Scanned, with the customs stamp.”
2 · What Documind checks
The invoice and the packing list say 18,640 kg.
Line 3 says 7308.90 on the invoice and 7308.10 on the certificate.
3 · Action out
- Checked set sent to your export file
- Difference sent to your logistics team
Arrives · Read · Check · Ask if unsure · Write
Sample data
A supplier confirms your order but moves the date. Documind spots it and tells the buyer.
1 · Content in
- Email textSupplier reply“Confirmed. Delivery moves to 28 November.”
- AttachmentOrder confirmation PDF“Price, quantity and promised date per line.”
2 · What Documind checks
Both lines match order 4500-2240.
Your line needs them on 21 November. The new date is 28 November.
3 · Action out
- Promised date updated in your ERP
- Alert sent to the buyer, with the old and new date
Arrives · Read · Check · Ask if unsure · Write
Sample data
When it asks a person
Documind does not guess. When it is not sure, it shows a person the choices and the reason. Try it.
Impact test value on the mill certificate
Is the third impact value 29 J or 28 J?
Pick the right value
Sample data
Where the data goes
Documind writes the checked result into the systems you already use.
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SAP or your ERP - Your quality system
- Reply email to the customer or supplier
- Task for purchasing or quality
Any system that can receive an API call or a webhook.
Your data stays with you
- Runs on your own servers. Nothing is sent to an outside AI service.
- Works without internet, on AI models you own.
- Every step is recorded and cannot be changed later. Auditors see who approved what, and when.
- GDPR & KVKK aligned
- SOC 2 Type II in progress
Questions people ask
Do our customers and suppliers need to change how they send things?
No. They keep sending emails, PDFs, scans, photos and Excel sheets. Documind reads each layout. You list what you need in plain words. No templates are needed.
How does it know when it is wrong?
Three different AI models read each value and must agree. Your rules check prices, quantities and limits. When it is not sure, a person decides. Every answer shows the spot on the page it came from.
Does it work with e-invoices and papers from other countries?
Yes. An e-invoice already arrives as data, so Documind matches it and does not read it again. Tax IDs are checked with their check digits. It reads handwriting on delivery notes in many languages and flags what it cannot read.
Does it replace our lab tests or our inspector?
No. Documind checks the paper: the numbers, the heat numbers and the certificate type. It does not replace lab tests or a physical check of the steel. Your inspector decides on every held lot.
Does it work out our CBAM emissions or file the declaration?
No. Documind reads supplier emissions sheets and checks units, totals and gaps. It does not work out emissions and does not file CBAM declarations. Your CBAM team or adviser does that.
Where is our data kept?
On your own servers. Documind can run without internet, on AI models you own. Nothing is sent to an outside AI service. Documind is GDPR and KVKK aligned. SOC 2 Type II is in progress.
Map your process with us. Go live in the demo.
In the demo we look at how orders, supplier invoices and certificates move through your plant today. Then we put your first workflow live, on your own systems.