Workflow · Finance and treasury
Bank statements matched, line by line
Upload the statement. Documind matches each line to invoices and payments. You check only the rest.
Attachment
Bank statement PDF
“October statement, EUR account, 312 lines.”
Spreadsheet
Excel export from online banking
“Columns: date, amount, description, balance.”
Email text
Customer email about a payment
“We paid invoices 0502 and 0507 in one transfer.”
See it run
One example from start to end. Tap the answer when Documind asks.
1 · Inbox
Sarah Klein (Finance)
October statement for matching
Hi, the October statement for our EUR account is attached, as PDF and Excel. Thanks, Sarah
Attachments
- statement-2026-10.pdf
- statement-2026-10.xlsx
2 · Documind
- Reads the PDF statement, 312 lines
- Reads the Excel export
- Loads your list of open invoices
- Line 47 equals invoice INV-2026-0418Passed
- No line matched twicePassed
- Line 88: one payment, which invoices?Asked a person
Documind asks
Which invoices does line 88 pay?
A colleague picked 0502 + 0507
3 · Your systems
October statement matched
- Line 47: invoice INV-2026-0418
- Line 88: invoices 0502 + 0507
- Line 112: open, currency differs
- Payments written for the matched lines
- Line 112 sent to finance with the reason
Read as text
- Sarah sends the October bank statement as a PDF and an Excel file.
- Documind reads every line and loads your list of open invoices.
- It checks that amounts match and that no line is used twice.
- Line 88 fits two different sets of invoices, so it asks a person.
- A colleague picks invoices 0502 and 0507.
- The matches are written into the ERP. The line in dollars goes to finance.
What arrives, what it checks, where it goes
1 · What arrives
- Bank statement PDF Attachment
- Excel export from online banking Spreadsheet
- Customer email about a payment Email text
2 · What it checks
-
The amount matches the invoice, exactly or within your limit.
Passed Line 47 is EUR 48,000.00. Invoice INV-2026-0418 is EUR 48,000.00. -
No statement line is matched twice.
Passed Line 47 is used for one invoice only. -
The currency of the line matches the invoice.
Blocked by a rule Line 112 is in USD. The invoice is in EUR.
3 · Where it goes
- Matches proposed and payments written into your ERP
- Open lines sent to your finance team, with the reason
Arrives · Read · Check · Ask if unsure · Write · Sample data
What must match before a line is closed
Documind puts each statement line next to your open invoices and payments. A line closes only when the rules pass. Every match shows the line it came from.
-
Amount on the line Invoice amount
Exact, or within the limit you set.
-
Currency on the line Invoice currency
A different currency waits for a person.
-
Reference in the description Invoice number
A clear reference makes the match stronger.
-
Payer on the line Your customer list
The payer must be the customer on the invoice.
-
Each statement line Earlier matches
A line is never used for two payments.
You decide how careful it is
More careful means more questions for your team. Less careful means more work done by itself. Wrong answers are blocked either way.
- Done by itself
- 3
- Asked your team
- 2
- Blocked by a rule
- 1
- Date, line 4715.10.2026Done by itself
- Amount, line 47EUR 48,000.00Done by itself
- Invoice number in the descriptionINV-2026-0418Done by itself
- Payer, short name on the lineHARBOR RTL GMBHAsked your team
- Invoices paid by line 880502 + 0507 or 0519Asked your team
- Currency, line 112USD (invoice in EUR)Blocked by a rule
Illustration, not a measured rate. Sample data.
Where the data goes
Documind writes the checked result into the systems you already use.
- Payments written into your ERP
-
Written into SAP - Open lines in Excel
- Balance-confirmation letter drafted
- Unclear lines to your finance team
Any system that can receive an API call or a webhook.
Which teams use it
-
Banking & finance
ID photos, bank statements, cheques and customer emails, read, checked and turned into finished work in your systems.
-
Retail & consumer goods
Supplier invoices, product sheets, return emails and store photos, read, checked and turned into finished work in your systems.
-
Manufacturing
Customer orders, supplier invoices, delivery note photos and mill certificates, read, checked and written into your ERP.
Your data stays with you
- Runs on your own servers. Nothing is sent to an outside AI service.
- Works without internet, on AI models you own.
- Every step is recorded and cannot be changed later. Auditors see who approved what, and when.
- GDPR & KVKK aligned
- SOC 2 Type II in progress
Questions people ask
Which banks does it support?
Bank statement layouts differ from bank to bank. Ask us for the list of supported banks. You can also send one sample statement, and we show you the result.
Does Documind connect to our bank?
No. You upload the statement file, as a PDF, Excel or CSV. Documind does not log in to your bank, and it never makes payments.
What if the PDF is a scan?
Documind reads scanned statements too. Three different AI models read each line and must agree. Totals are checked against the opening and closing balance. If a line is unclear, it asks a person.
Can it prepare balance-confirmation letters?
Yes, it drafts each letter from your template, with the open balance. A person on your team checks the letter and sends it.
What do auditors see?
Each match is recorded with the statement line, the invoice and the rule used. If a person decided, the record shows who and when. The record cannot be changed later.
Map your process with us. Go live in the demo.
In the demo we look at how your finance team matches statements today. Then we put your first reconciliation workflow live, on your own systems.